Organization: UN Children's Fund
Country: United States of America
Closing date: 17 Jul 2013
Provide invoice certification services, bid management and admin assistant back-up services to New York Supply Division.
Under the supervision of a Contracts Manager provide the services listed below.
(1) Certify invoices against Supply Division Purchase Orders for accuracy
within 3 days of invoice receipt; input invoice data into Vision
and Park Document for Accounts to process payments.
(2) Maintain a systematic log of processed invoices which not only serves as
a job completion record but as a search engine for processed payments.
(3) Provide feedback to vendors concerning invoicing discrepancies within
3 days of invoice receipt.
(4) Respond to vendor queries on outstanding payments; track issues so
that information can be shared with Cashiers Office and Finance Unit in order to
improve the payment process.
(5) Undertake the required steps to expense prepaid expenses and advance payments as directed by DFAM.
(6) Organize and host bid openings where a bid witness must also be
present as and when required.
(7) Enter delivery dates as shipping notification in Vision for all POs raised for New York Divisions as the LA is not picked automatically up by the system. The LA (shipping notifications) is based on the date the invoice is certified by the requisitioner.
(8) Process invoices for office supplies made by SDNY (ie, IT equipment, furniture, supplies).
(9) Provide support to Contracts Assistants of undertaking procurement.
(10) Serve as back-up for the Admin Assistant including serving as CRC rapporteur during the absence of the Admin Assistant.
(11) Perform any other tasks as directed by the Contracts Manager.
How to apply:
Submit your application to anbeckford@unicef.org and attach resume by email for review.
